Everything a hotel runs on, in one place
Front desk, housekeeping, the restaurant and the books share one record. It runs in the browser on the PCs and phones you already have.
Bookings, check‑in and the bill
Today’s arrivals, departures and guests in the hotel on one screen. Check a guest in with their ID, move them to another room, and settle the folio at check‑out.
- Only rooms that are ready are offered at check‑in
- Press / to find any booking by name, room or number
- Drag a booking on the room grid to change its dates or room
- Move a guest to another room, with any change in price shown first
- Cash, card, bank transfer and mobile wallets on one folio
Room status from the housekeeper’s phone
Housekeepers sign in with a PIN on phones a manager has approved, and mark each room as they finish it. If the signal drops, the phone keeps their taps and sends them when it’s back.
- Dirty, Cleaned, Inspected, Ready and Out of order
- Repairs and guest requests on the same list
- Lost property logged and handed back
A till for the restaurant and bar
Take orders by table, send tickets to the kitchen and bar, and settle at the till or on the guest’s room.
- Split bills and move tables
- Kitchen tickets print once; a copy needs a manager
- Recipes take stock from the store as dishes are sent
Night audit and the books
The day closes only when every arrival, departure and cash shift is sorted out. Folios, payments and restaurant bills post to the books on their own.
- Cash drawer counted at the end of every shift
- Profit and loss, balance sheet and sales tax reports
- Supplier orders and bank statements matched line by line
What happened while you were away
After every Night audit, BedKeys checks the day for money that could go missing and lists what looked unusual, who did it and the record behind it.
- Cash short, Paid outs with no expense, and cash refunds
- Large discounts, corrected charges and fees taken off
- Restaurant orders cancelled after the kitchen had them
- Rooms used with no booking, and guests who left owing
Ask your hotel a question
Type a question in English or Roman Urdu and get the answer from your own records: the figures, the table behind them, and a link to the booking, folio or shift.
- Twelve everyday questions answered at once, free
- Revenue, occupancy, money owed, cash shifts and the restaurant
- It only reads: it never changes a booking or a bill
Rates and prices
A price for every night, with season, weekday and busy-night rules.
Your own booking page
Guests book direct with you and see the price with tax before they book.
Guest messages
Confirmations, reminders and thank-yous by WhatsApp or email.
Groups
Weddings and tours kept together, with every room and the group total.
Company accounts
Bill stays to a company and send one numbered invoice.
Store and stock
Purchase orders, deliveries and stock counts, with reminders when a count is due.
Reports
Occupancy, average rate, RevPAR and revenue by department, for any dates.
More than one hotel
One sign-in for every hotel you run. Switch from the sidebar.
Staff roles
Each person sees only the screens their job needs.
WhatsApp, email, Excel and printers: see what BedKeys works with.